Various Payment means and Credit Card Management in SAP Business One

Payment Means

The incoming and outgoing payment document can be created for the following payment means: cash, cheque, credit card, bank transfer and bill of exchange.

Credit Card Management

SAP Business One uses the credit card management function to store information about all credit card vouchers that were recorded in the Payment Means window during the creation of an incoming payment document, and updated when the credit card voucher is deposited. The credit card management function reflects the current status of every credit card voucher recorded. This means that you can find out at any time when a credit card voucher was deposited and where or whether it was endorsed.

To use credit card management, choose Banking ® Incoming Payments ® Credit Card Management.

Credit Card Management - Selection Criteria

The following table describes the fields that appear in the Credit Card Management – Selection Criteria window.

To access this window, choose Banking ® Incoming Payments ® Credit Card Management.

Credit Card Management – Selection Criteria

Field	Description/Activity
Credit Card From... To...	Define a range of credit cards to display vouchers created only for credit cards within the range.
Date From... To...	Define a range of dates to display vouchers whose date is within the defined range.
Display Undeposited Vouchers Only	Select to display only vouchers that have not been deposited yet. If you do not select this option, the system will display both deposited and undeposited vouchers.

Credit Card Management Window

The following table describes the fields that appear in the Credit Card Management window.

To access this window, choose Banking ® Incoming Payments ® Credit Card Management. Enter the relevant parameters in the Credit Card Management – Selection Criteria window and choose OK.

Credit Card Management Window

Field	Description/Activity
Sequence No., Card Name, Voucher No., Date, Card No., Payment Method, Total	These fields display the relevant information regarding the selected range of credit card vouchers.
Find Voucher No.	Enter the number of the voucher you wish to trace. SAP Business One will mark the required voucher. If the system does not find a voucher with the exact number, the voucher with the closest number is marked.
Currency	To view only the credit card vouchers created for a specific currency, click and select the required currency.
Credit Card	To view only the credit card vouchers created for a specific credit card, click and select the required credit card.
Credit Card, Voucher No., Date, Card No., Ref., Payment Method, # of Paym., Total, First Payment, Each Add. Payment, Total Not Paid	When you select a credit card voucher from the table, these fields display the relevant information regarding the marked voucher. This information is taken from the Payment Means window.
Incoming Payment No., Date, Customer Code, Customer Name.	These fields display the relevant information regarding the incoming payment document through which the selected credit card voucher was created.
Transaction Type	Displays the transaction type of the credit card payment: regular or telephone transaction. This information is taken from the Payment Means window.
Cancelled	Shows whether the credit card voucher was cancelled or not.
Deposited	Indicates whether the credit card voucher was deposited or not.
Deposit No., Deposit Date, G/L Account / BP	These fields display the relevant information regarding the deposit document made for the selected credit card voucher.
Endorsed	Indicates whether the credit card voucher was endorsed or not.
Bank, Branch, Account	If the credit card voucher was deposited, these fields display the information recorded in the corresponding fields in the deposit document.
Endorsement	Choose to endorse the selected credit card voucher. A journal entry window with a partial transaction appears. Complete the transaction to perform the endorsement.

SAP Business one increases profitability

Ø Productivity – Streamlined business processes may allow employees to accomplish more in less time.

Ø Labor costs – Automating certain applications can reduce the number of people required to support the business.

Ø Financial performance – More accurate financial reporting can speed receivables or give a more accurate picture of short- and long-term balance sheet.

Ø Inventory management – Keeping a closer eye on inventory can speed inventory turns and reduce the amount spent on slow-moving products.

Ø Pricing – Real-time financial reporting may give a clearer picture of the overall costs and help to improve margins on products or services.

Ø Customer revenue – By using CRM to recognize customer needs, this can increase revenue per customer, or reduce customer turnover rates.

Ø Technology maintenance and support – Less money may need to be spent on maintaining out-of-date legacy systems, improving the bottom line.

Ø Process improvements – Certain costs may be eliminated through automation; for instance, electronic billing can reduce paper invoices, mailing costs, and even certain bank deposit fees.